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Maintenance & inspections

Fire extinguishers yearly, ladders every six months, the heating before winter: a maintenance plan says once which items get inspected at which interval with which checklist. Mango Inventory creates the inspections at the right time — and when the audit asks, you have the proof.

Included from the Premium plan — pricing · Discover maintenance in Mango.

At a glance

Section titled “At a glance”
  • Plan once — every inspection comes up with the responsible person in good time before it is due.
  • Every device in the category is included — including the one that arrives next week.
  • A check round instead of single tickets — all due ladders in one round, room by room, on your phone.
  • Proof with a checklist — every check item answered, with a photo if you like. Who inspected when is recorded on the device (History & records). A defect becomes a defect ticket right away.
  • Overdue stands out — red in the table, and whoever wants to give an overdue device to a person sees a warning.
  • Gaps are visible — the overview shows which items don’t have a plan yet.

Creating a plan

Section titled “Creating a plan”

  1. Under “Maintenance” → “New plan”: pick the category, e.g. “Tools” → “Power tools”. More filters narrow it down if needed. The line below shows how many items the plan applies to.

  2. Set the interval: “After each completion” (the next inspection one interval after the last) or “Fixed calendar dates” (e.g. every 1 August).

  3. The start date of the first inspection (prefilled with today; for fixed dates “First due date”) and the lead time: how many days before the due date the ticket appears.

  4. Create a checklist with check items and set who inspects: a person or a team.

    New maintenance plan: the category and location filters with their match count, interval, recurrence, start date and lead time

Your fire extinguishers were last inspected in March? Take over the existing dates: on the plan’s detail page, “Show all” → “Edit due dates” and enter them date by date, or use “Set date for all”.

A maintenance plan's detail page

Inspecting in a round

Section titled “Inspecting in a round”

Instead of opening every ticket on its own, you work through all of a plan’s open inspections as a check round — on your phone, in the building.

  1. One round, one task. Under My tasks, nine open inspections show as one row: “Check round · 9 open”. Tapping it opens the round.

    "Tasks" on the phone: under "Today", the combined row "Ladder check (DGUV 208-016) · Check round · 9 open"

    Nine due inspections, one task.

  2. Room by room. The round sorts the inspections by location, with a tally per room and a progress bar for everything. You tap the inspection you are standing in front of — or scan the label.

    The check round on the phone: the "5 of 14" progress bar, ladders with photos grouped by location, "Scan item" at the bottom

    One band per room, one bar for the whole round.

  3. Inspect. Answer every check item with “Pass” or “Fail”, then “Passed”. Write or dictate observations as a comment.

    A single inspection on the phone: the checklist with answered check items, "Defect" and "Passed" at the bottom

    Item by item, then “Passed”.

  4. Record a defect. If something isn’t right: “Defect”, note briefly what you found, and set the device to “Defect”. The defect ticket is created automatically, and the responsible person has the finding on their desk.

    The defect step on the phone: note field, the "Set item status to Defect" switch and the "Record issue" button

    Note it, set the status, the defect ticket is created.

After every inspection the next due date is calculated by itself. You can stop at any time: every finished inspection is saved right away.

The overview

Section titled “The overview”

Maintenance overview with due dates and coverage

The “Maintenance” page answers three questions at a glance:

  • What is due or overdue? — the work list, with the tickets.
  • Which items have no plan? — the gap, before the audit finds it.
  • What needs attention? — e.g. devices in a plan that were reported lost.

In the table under “Items”, the “Next check” column shows each device’s earliest due date. When you capture a new item, Mango asks for the first inspection date right away.