01 · LabelingIn every plan
Every item gets a label
- Stick the labels on — Pre-printed from us or straight from the app.
- Just scan — Opens the item: who has it, where it is, since when.
- For the whole team — Everyone scans with their own phone.
Inventory management for organisations with a lot of inventory
Your inventory under control. Without the Excel chaos.
Check out by scan, report defects, stocktaking in the app — with your Excel lists imported in one afternoon. From CHF 29€29£29$29 per month.
Every feature, with up to 50 of your own items. No credit card.
- Software from Zurich
- Data in Europe
- Free migration
- Money-back guarantee
See how it works for you
Pick your case and scroll through.
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IT equipment handout
Anna's first day
Until now: a paper handover form, a spreadsheet, and the question "Did Anna ever get a mouse?"
- 1IT desk
Assign
The IT desk assigns laptop, mouse and keyboard to Anna, all three in one step.
Assign items to Anna KellerSearch or enter a barcode…Selected3ClearLenovo ThinkPad T14 laptopIT-0004✕Logitech MX Master 3S mouseIT-0031✕Logitech MX Keys keyboardIT-0032✕Ask for confirmationAssign 3 - 2IT desk
Ask for confirmationFrom Pro
One tick is enough. Anna gets an email with the list of her devices.
Ask for confirmationAssign 3Email to AnnaKeller & Roth via Mango InventoryMr. Kunz asks you to confirm that you have these items- Lenovo ThinkPad T14 laptop
- Logitech MX Master 3S mouse
- Logitech MX Keys keyboard
Check and confirm - 3Anna
Anna confirms
One click on the link. No account, no app.
Keller & RothMr. Kunz asks you to confirm that you have these items.Lenovo ThinkPad T14 laptopIT-0004Logitech MX Master 3S mouseIT-0031Logitech MX Keys keyboardIT-0032Your nameAnna KellerConfirmSomething is wrong - 4IT desk
On record
Anna's page shows what she has and when she confirmed. If she forgets, the reminder goes out on its own.
AKAnna KellerConfirmationsWaiting for confirmation3Emailed 12.10.2026 09:17Past requestsLenovo ThinkPad T14 laptop+212.10.2026 09:41ConfirmedCurrently holding 3Lenovo ThinkPad T14 laptopLogitech MX Master 3S mouseLogitech MX Keys keyboard
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Sound familiar?
“Who has XYZ?”
The list says room 12 — it is not there. Who had it last, nobody knows.
“Everything runs through me”
Every question about a device is a call to the same person. Even on holiday.
“Not stocktaking again…”
Days with lists through the building — and things are still missing at the end.
“When was the last inspection?”
The date sits in a spreadsheet column. Only comes up when somebody asks.
“Bought for the third time”
Ordered because nobody knows what's there. Three of them sit on the shelf.
“What do we even have?”
Estimated for the insurer, guessed for the budget. Counted: never.
What Mango Inventory handles for you, day to day
02 · OverviewIn every plan
Your entire inventory at a glance
Categories
- How many? Where? Who has it? — It is all in one list, no walk-around, no phone calls.
- Everyone sees the same thing — No more juggling three Excel versions.
- The way you work — Your own categories, your own fields: The list speaks your language.
03 · Check-out & returnIn every plan
Who has what? Always visible.
- Checking out — Scan, pick the person, done.
- Return — One click.
- Your structure — You decide who and where things go to: people, teams, rooms — and you see at a glance what is still out.
04 · Maintenance & inspectionFrom Premium
Maintenance plans that almost run themselves
- Maintenance plans — make sure every item gets inspected.
- Inspection intervals — remind you when a check is due.
- Checklists — make sure the check is done properly.
05 · StocktakingFrom Pro
Stocktaking in hours, not days
- Count in the app — Scan the QR label or tap it.
- Count less, finish sooner — Moved recently? Worth under CHF 500€500£500$500? Leave it out!
- The app walks you through the rooms — and shows what is still open.
06 · Defect reports & ticketsFrom Pro
Work assigned. Responsibility clear.
- All managed in one place — Defect reports, maintenance plans, restocking, stocktakes.
- Assigned automatically — Every task goes to the person responsible, automatically.
- Gear that works — No device sits broken for months.
07 · Excel importIn every plan
Your Excel list, imported in one afternoon
- Columns map themselves — You confirm the mapping instead of building it.
- Every row is checked — Fix errors right in the import. No going back to Excel, no new export.
- Rather hand it over? — On request we handle the migration free of charge — and help you get the labels set up.
And that’s not all
Custom fields
Warranty for laptops, size for protective clothing: your list shows what you need.
Item models
24 identical radios, described once: each one still stands on its own in your list.
Containers
Case, cart, crate: contents follow the container — lend and move it as one.
Orders
An order instead of a phone call: “I need a drill” lands with you as an order.
Quantity items
Batteries, safety vests, barriers: counted, handed out, topped up in time.
Notifications
What matters by email or push, the rest waits in the app until you have time.
Export
Any view as Excel or CSV, any time: your data stays yours.
History
Who had what, when? Every handout and return is in the item’s history, with person and time.
Unlimited users
Unlimited users, with directory sync for Microsoft and Google Workspace.
See it on your own inventory: a few rooms, a few items — then you will know whether it fits.
Every feature, with up to 50 of your own items. No credit card.
What counts in the end
Your team documents the day-to-day — you get numbers that hold up: for budget, stocktakes and audits.
Budget & purchasing
Avoid duplicate purchases, reduce losses: you know what's there and who has it.
- Purchase requests backed by stock numbers, not gut feeling
- Who has what is in the list — not just in someone's head
Evidence & audit
When the auditors ask, you already have the answer.
- Stocktake report as PDF — every position accounted for
- Maintenance plan per category: the system makes sure every item has its inspection date
Time & people
Fewer admin hours, less idle time: the hours stay on the actual work.
- Stocktaking in hours instead of days, check-out by scan as you go
- Defects become a ticket for the responsible person — not a surprise for the next user
How to start
- 1
Import your Excel list
Upload, confirm the columns, done. If you prefer, we take it over free of charge.
- 2
Stick on the labels
Labels from us or from your printer. One room first, the rest whenever you like.
- 3
Get going
Invite your team by link, everyone scans. Who has what, you see without asking round.
From CHF 29€29£29$29 per month
Per 1,000 items or part thereof, unlimited users in every plan.
Example: 2,500 items on Pro cost CHF 207€207£207$207 per month.
Essential
CHF 29€29£29$29
per month per 1,000 items
The complete Excel replacement for everyday work.
- Items, categories & custom fields
- Your whole inventory in one view
- Check-out & return by scan
- Printable QR labels
- Excel import & export
Recommended
Pro
CHF 69€69£69$69
per month per 1,000 items
For organisations with processes: stocktaking & tickets.
- Everything in Essential
- Stocktaking in the app
- Defect reports & tickets
- Orders & reservations
- Receipt confirmation
- Quantity items & minimum stock levels
Premium
CHF 119€119£119$119
per month per 1,000 items
For institutions and operations with IT requirements.
- Everything in Pro
- Maintenance plans incl. checklists
- Single Sign-on (Microsoft / Google)
- Directory sync
- API & integrations
- Advanced roles & permissions
Try it first, decide later
Test it with your own items: free up to 50 items, no credit card. Once you add more, pick a plan.
- Money-back guarantee
- No setup fee
- Cancel monthly
- Download your data anytime
- Free migration
Compare all features
In the free test with up to 50 items, you can try every feature.
| Feature | Essential | Pro | Premium |
|---|---|---|---|
| Inventory & everyday use | |||
| Items, categories & custom fields | Included | Included | Included |
| Item models for identical devices | Included | Included | Included |
| Check-out & return by scan | Included | Included | Included |
| Scanner & printable QR labels | Included | Included | Included |
| Excel import with AI column mapping | Included | Included | Included |
| Export (Excel/CSV), any time | Included | Included | Included |
| Saved views & dashboard | Included | Included | Included |
| Item history & activity feed | Included | Included | Included |
| Quick photo capture (drafts) | Included | Included | Included |
| Processes | |||
| Stocktaking in the app | Not included | Included | Included |
| Defect reports & tickets | Not included | Included | Included |
| Orders & reservations | Not included | Included | Included |
| Quantity items & minimum stock levels | Not included | Included | Included |
| Receipt confirmation | Not included | Included | Included |
| Organisation & IT | |||
| Maintenance plans incl. checklists | Not included | Not included | Included |
| Single Sign-on (Microsoft / Google) | Not included | Not included | Included |
| Directory sync | Not included | Not included | Included |
| API & integrations | Not included | Not included | Included |
| Advanced roles & permissions | Not included | Not included | Included |
In the free test with up to 50 items, you can try every feature.
Inventory & everyday use(9)
- Items, categories & custom fieldsFrom Essential
- Item models for identical devicesFrom Essential
- Check-out & return by scanFrom Essential
- Scanner & printable QR labelsFrom Essential
- Excel import with AI column mappingFrom Essential
- Export (Excel/CSV), any timeFrom Essential
- Saved views & dashboardFrom Essential
- Item history & activity feedFrom Essential
- Quick photo capture (drafts)From Essential
Processes(5)
- Stocktaking in the appFrom Pro
- Defect reports & ticketsFrom Pro
- Orders & reservationsFrom Pro
- Quantity items & minimum stock levelsFrom Pro
- Receipt confirmationFrom Pro
Organisation & IT(5)
- Maintenance plans incl. checklistsPremium
- Single Sign-on (Microsoft / Google)Premium
- Directory syncPremium
- API & integrationsPremium
- Advanced roles & permissionsPremium
Frequently asked questions
What does it really cost?
Exactly what this page says: per 1,000 items or part thereof, unlimited users, no hidden modules. Example: 800 devices cost CHF 29€29£29$29 per month on the Essential plan. If your inventory grows past 1,000 items, the subscription adjusts automatically — you're notified by email first, and nothing is charged before your next invoice.
See pricing →What counts as one item?
Every object you track individually — a drill, a projector, a chair. Anything you track as a quantity also counts as one item: 40 barriers are one item, not 40.
Can we try it for free — and what happens past 50 items?
Yes — every feature, with up to 50 of your own items, no credit card. Nothing gets lost, and nothing stops working: lending, stocktaking, editing, tickets — everything keeps running. Only new items beyond the 50 can't be added any more — that's the moment to upgrade: pick a plan, keep working, everything stays as it is.
Who is Mango Inventory not for?
Inventories below roughly 250 items. There, most teams keep track just fine with a spreadsheet — knowing who has what, what's missing and what's due only gets hard with more equipment. If scanning instead of searching is still worth CHF 29€29£29$29 a month to you, we'd be glad to have you. Above that, you're exactly who we built this for.
How much effort is the rollout, really?
One afternoon: import, labels, invite the team. Nobody needs training — anyone who can scan a QR code can check out items and report defects.
Docs: getting started →Can we bring over our existing Excel list?
Yes — upload an Excel or CSV file, the AI maps the columns, you review and confirm. And every view exports back out completely, any time.
Docs: import & export →Do we need scanner hardware — and is there an app?
No scanner hardware needed: a phone camera and the browser are enough, and you print QR labels yourself — or order them pre-printed from us. The app is available for iOS and Android.
Where is our data stored?
On servers in Europe. All providers and locations are listed on the Trust & security page.
See Trust & security →How do we get out again — and what happens to our data?
Every view exports completely as Excel/CSV, any time. You can cancel any time, effective at the end of the current billing month — in the app or by email. Whether you cancel or downgrade, everything stays stored, stays in your export and keeps working; features your plan no longer includes come back the moment it does. Nothing is deleted.
Docs: import & export →How many users can work with it — and who may do what?
Everyone: users are unlimited on every plan, at no extra cost. Four roles cover permissions — from read-only viewer to owner — and responsibilities for tickets and orders are granted per person. Single sign-on and directory sync are available on the Premium plan.
What can the AI agent actually do?
You connect ChatGPT, Claude, Microsoft Copilot or any other AI app directly to your inventory — the agent finds items, assigns them, reports defects, creates orders and can even set up your whole organisation. It acts with your permissions, every change shows in the history as “(via AI agent)”, and access can be revoked at any time.
Docs: connect your AI →What support do we get?
Support by email to kontakt@mangoinventory.com. You get a personal answer — no anonymous ticket system.
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Try it yourself — right here
All features from day one — no sales call required.
Every feature, with up to 50 of your own items. No credit card.