01 · LabelingIn every plan
Every item gets a label
- Stick the labels on — Pre-printed from us or straight from the app.
- Just scan — Opens the item: who has it, where it is, since when.
- For the whole team — Everyone scans with their own phone.
Tool tracking for trades businesses
Know which tool is in which van.
Joinery, metalwork, electrical or plumbing and heating: your fitters book tools to themselves or the van with one scan and report a broken one right at the tool. We move your existing tool list over for free. From CHF 29€29£29$29 per month.
Every feature, with up to 50 of your own items. No credit card.
On the same site for weeks? Go to the construction page →
- Software from Zurich
- Data in Europe
- Free migration
- Money-back guarantee
Loading …
Trades
Out in the morning, back by evening
Where's the laser? Is the angle grinder still OK? Any grinding discs left? Three questions, every working day.
- 1Luca · Fitter
Load upFrom Pro
Luca is off to a customer. Scan the case and the grinder, tap Service van 2: both are booked to the van.
Whatever is in the case goes with it, the laser too.
He takes two boxes of grinding discs. Now stock is low, and Urs knows.
Into the van, off to the customer.
ScanAssign to…To assignAngle grinder×WZ-0087Tool case×WZ-01142 items assignedUndoAssign scanned items toPersonLocationSearch…Service van 1Service van 2Stores - 2Urs · Workshop manager
Away
Urs looks for the laser. Without ringing round, he sees it: in the tool case, in Service van 2.
All itemsSearch itemsLaserExportNameCurrent locationStatusQuantityAngle grinderService van 2OperationalCross-line laserIn Tool case · Service van 2OperationalGrinding discs 125Stores4LowLaser distance meterStoresOperationalTool caseService van 2Operational - 3Luca · Fitter
Back in
In the evening the van is back. Two scans, tap Stores: everything is back in its place.
The grinder's guard is cracked. Luca reports it right at the scan, and the grinder is set to Defect.
ScanAssign to…To assignAngle grinder×WZ-0087Tool case×WZ-01142 items assignedUndoAssign scanned items toPersonLocationSearch…Service van 1Service van 2StoresReport issueAngle grinderWZ-0087TypeDefectTitleGuard crackedSet item status to DefectReport issue - 4Urs · Workshop manager
Overview
Home time. Urs sees what's back, what's broken and what's running low.
All itemsSearch itemsExportNameCurrent locationStatusQuantityAngle grinderStoresDefectCross-line laserIn Tool case · StoresOperationalGrinding discs 125Stores4LowTool caseStoresOperational
The laser is back, the grinder reported, the discs on the list. One look is enough.
Start freeSound familiar?
In the end, someone buys a second one.
Three vans, three fitters, one group chat, and nobody finds the core drill.
The note is gone, the drill is back in the van.
On Friday the drill had a note on it: broken. On Monday it's out on a job again.
"Have the ladders been inspected?"
Two are out on a job, one is in a van. The inspection starts with a search, and the record is somewhere on paper.
What Mango Inventory handles for you, day to day
02 · OverviewIn every plan
Your entire inventory at a glance
Categories
- How many? Where? Who has it? — It is all in one list, no walk-around, no phone calls.
- Everyone sees the same thing — No more juggling three Excel versions.
- The way you work — Your own categories, your own fields: The list speaks your language.
03 · Check-out & returnIn every plan
Who has what? Always visible.
- Booking out — Scan, pick the fitter or the van, done.
- Bringing back — One scan, one tap on Stores.
- Your structure — You decide who and where things go: fitters, teams, vans, customer sites — and you see at a glance what is still out.
04 · Maintenance & inspectionFrom Premium
Maintenance plans that almost run themselves
- Maintenance plans — make sure every item gets inspected.
- Inspection intervals — remind you when a check is due.
- Checklists — make sure the check is done properly.
05 · StocktakingFrom Pro
Stocktaking in hours, not days
- Count in the app — Scan the QR label or tap it.
- Count less, finish sooner — Moved recently? Worth under CHF 500€500£500$500? Leave it out!
- The app walks you through stores, workshop and vans — and shows what is still open.
06 · Defect reports & ticketsFrom Pro
Work assigned. Responsibility clear.
- All managed in one place — Defect reports, maintenance plans, restocking, stocktakes.
- Assigned automatically — Every task goes to the person responsible, automatically.
- Gear that works — No device sits broken for months.
07 · Excel importIn every plan
Your Excel list, imported in one afternoon
- Columns map themselves — You confirm the mapping instead of building it.
- Every row is checked — Fix errors right in the import. No going back to Excel, no new export.
- Rather hand it over? — On request we handle the migration free of charge — and help you get the labels set up.
And that’s not all
Custom fields
Battery system for drills, inspection date for ladders: your list shows what you need.
Item models
12 identical cordless drills, described once: each one still stands on its own in your list.
Containers
Case, cart, crate: contents follow the container — lend and move it as one.
Orders
An order instead of a phone call: “I need a drill” lands with you as an order.
Quantity items
Grinding discs, drill bit sets, safety glasses: counted, handed out, topped up in time.
Notifications
What matters by email or push, the rest waits in the app until you have time.
Export
Any view as Excel or CSV, any time: your data stays yours.
History
Who had what, when? Every handout and return is in the item’s history, with person and time.
Unlimited users
Unlimited users at no extra cost — from the apprentice to the boss.
See it on your own tools: one van, one case — then you will know whether it fits.
Every feature, with up to 50 of your own items. No credit card.
For owners and managers
Joinery, metalwork, electrical or plumbing — what counts at the end of the year:
Budget
Know what's in stores and in every van — stop buying duplicates. Replacements backed by stock, not guesswork.
Accountability
Every tool assigned to a fitter or a van — who had it last is in the history.
No lock-in
Your data stays yours: export to Excel/CSV anytime, in full. Even if you switch providers.
Predictable cost
Public pricing, unlimited users. Fitters and apprentices who scan and report cost nothing extra.
How to start
- 1
Import your Excel list
Upload, confirm the columns, done. If you prefer, we take it over free of charge.
- 2
Stick on the labels
Labels from us or from your printer. One van first, the rest whenever you like.
- 3
Get going
Invite your team by link, everyone scans. Who has what, you see without asking round.
From CHF 29€29£29$29 per month
Per 1,000 items or part thereof, unlimited users in every plan.
Example: 2,500 items on Pro cost CHF 207€207£207$207 per month.
Essential
CHF 29€29£29$29
per month per 1,000 items
The complete Excel replacement for everyday work.
- Items, categories & custom fields
- Your whole inventory in one view
- Check-out & return by scan
- Printable QR labels
- Excel import & export
Recommended
Pro
CHF 69€69£69$69
per month per 1,000 items
For organisations with processes: stocktaking & tickets.
- Everything in Essential
- Stocktaking in the app
- Defect reports & tickets
- Orders & reservations
- Receipt confirmation
- Quantity items & minimum stock levels
Premium
CHF 119€119£119$119
per month per 1,000 items
For firms with inspection duties and their own IT.
- Everything in Pro
- Maintenance plans incl. checklists
- Kit lists for vehicles, cases & bags
- Single Sign-on (Microsoft / Google)
- Directory sync
- API & integrations
- Advanced roles & permissions
Try it first, decide later
Test it with your own items: free up to 50 items, no credit card. Once you add more, pick a plan.
- Money-back guarantee
- No setup fee
- Cancel monthly
- Download your data anytime
- Free migration
Compare all features
In the free test with up to 50 items, you can try every feature.
| Feature | Essential | Pro | Premium |
|---|---|---|---|
| Inventory & everyday use | |||
| Items, categories & custom fields | Included | Included | Included |
| Item models for identical devices | Included | Included | Included |
| Check-out & return by scan | Included | Included | Included |
| Scanner & printable QR labels | Included | Included | Included |
| Excel import with AI column mapping | Included | Included | Included |
| Export (Excel/CSV), any time | Included | Included | Included |
| Saved views & dashboard | Included | Included | Included |
| Item history & activity feed | Included | Included | Included |
| Quick photo capture (drafts) | Included | Included | Included |
| Processes | |||
| Stocktaking in the app | Not included | Included | Included |
| Defect reports & tickets | Not included | Included | Included |
| Orders & reservations | Not included | Included | Included |
| Quantity items & minimum stock levels | Not included | Included | Included |
| Receipt confirmation | Not included | Included | Included |
| Organisation & IT | |||
| Maintenance plans incl. checklists | Not included | Not included | Included |
| Kit lists for vehicles, cases & bags | Not included | Not included | Included |
| Single Sign-on (Microsoft / Google) | Not included | Not included | Included |
| Directory sync | Not included | Not included | Included |
| API & integrations | Not included | Not included | Included |
| Advanced roles & permissions | Not included | Not included | Included |
In the free test with up to 50 items, you can try every feature.
Inventory & everyday use(9)
- Items, categories & custom fieldsFrom Essential
- Item models for identical devicesFrom Essential
- Check-out & return by scanFrom Essential
- Scanner & printable QR labelsFrom Essential
- Excel import with AI column mappingFrom Essential
- Export (Excel/CSV), any timeFrom Essential
- Saved views & dashboardFrom Essential
- Item history & activity feedFrom Essential
- Quick photo capture (drafts)From Essential
Processes(5)
- Stocktaking in the appFrom Pro
- Defect reports & ticketsFrom Pro
- Orders & reservationsFrom Pro
- Quantity items & minimum stock levelsFrom Pro
- Receipt confirmationFrom Pro
Organisation & IT(6)
- Maintenance plans incl. checklistsPremium
- Kit lists for vehicles, cases & bagsPremium
- Single Sign-on (Microsoft / Google)Premium
- Directory syncPremium
- API & integrationsPremium
- Advanced roles & permissionsPremium
Frequently asked questions
What does it really cost?
Exactly what this page says: per 1,000 items or part thereof, unlimited users, no hidden modules. Example: 800 devices cost CHF 29€29£29$29 per month on the Essential plan. If your inventory grows past 1,000 items, the subscription adjusts automatically — you're notified by email first, and nothing is charged before your next invoice.
See pricing →What counts as one item?
Every object you track individually — a drill, a projector, a chair. Anything you track as a quantity also counts as one item: 40 barriers are one item, not 40.
Can we try it for free — and what happens past 50 items?
Yes — every feature, with up to 50 of your own items, no credit card. Nothing gets lost, and nothing stops working: lending, stocktaking, editing, tickets — everything keeps running. Only new items beyond the 50 can't be added any more — that's the moment to upgrade: pick a plan, keep working, everything stays as it is.
Who is Mango Inventory not for?
Inventories below roughly 250 items. There, most teams keep track just fine with a spreadsheet — knowing who has what, what's missing and what's due only gets hard with more equipment. If scanning instead of searching is still worth CHF 29€29£29$29 a month to you, we'd be glad to have you. Above that, you're exactly who we built this for.
How much effort is the rollout, really?
One afternoon: import, labels, invite the team. Nobody needs training — anyone who can scan a QR code can check out items and report defects.
Docs: getting started →Can we bring over our existing Excel list?
Yes — upload an Excel or CSV file, the AI maps the columns, you review and confirm. And every view exports back out completely, any time.
Docs: import & export →Do we need scanner hardware — and is there an app?
No scanner hardware needed: a phone camera and the browser are enough, and you print QR labels yourself — or order them pre-printed from us. The app is available for iOS and Android.
Can we see which tool is on which site or in which van?
Yes. You can assign an item to a site, a vehicle or the store room, just like to a person: whoever takes it there scans the QR code and books it to that place. The app then shows where it was last booked.
Can we schedule inspections and maintenance?
Yes: inspection and service intervals per item, with reminders and a record of what was done. If an inspection is overdue, a warning appears before anyone is handed the item. Maintenance is included in the Premium plan.
More on maintenance →Where is our data stored?
On servers in Europe. All providers and locations are listed on the Trust & security page.
See Trust & security →How do we get out again — and what happens to our data?
Every view exports completely as Excel/CSV, any time. You can cancel any time, effective at the end of the current billing month — in the app or by email. Whether you cancel or downgrade, everything stays stored, stays in your export and keeps working; features your plan no longer includes come back the moment it does. Nothing is deleted.
Docs: import & export →How many users can work with it — and who may do what?
Everyone: users are unlimited on every plan, at no extra cost. Four roles cover permissions — from read-only viewer to owner — and responsibilities for tickets and orders are granted per person. Single sign-on and directory sync are available on the Premium plan.
What support do we get?
Support by email to kontakt@mangoinventory.com. You get a personal answer — no anonymous ticket system.
Didn't find your question?
Thanks! Your question has arrived. You'll get a personal answer at .
Try it yourself — right here
All features from day one — no sales call required.
Every feature, with up to 50 of your own items. No credit card.