Mango Inventory
EN
Try it nowTry now

Maintenance & inspection

Maintenance plans that almost run themselves

Mango Inventory: inventory management for organisations with a lot of inventory. Maintenance plans, inspection dates, checklists — in one app. From CHF 119€119£119$119 per month.

Start free

Every feature, with up to 50 of your own items. No credit card.

A check round in the Mango Inventory app on iPhone: a progress bar above the list, below it the ladders that are due grouped by location — one band per room with its own counter, every row with a photo and inventory number, and “Scan item” at the bottom.
The checklist of a single check on iPhone: the item name, its inventory number and the due date at the top, the check points below them with a green tick on the ones already answered, and a bar at the bottom with “Defect” and a still-disabled “Passed”.
Start free
  • Software from Zurich
  • Data in Europe
  • Free migration
  • Money-back guarantee
Loading …
Skip

Maintenance & inspections

From the faded sticker to proof of every inspection

“Is this ladder checked?” The sticker has faded, the checklist is in a binder. And Lena is due on the roof.

  1. 1Marco · Storekeeper

    PlanFrom Premium

    Marco sets it once: every ladder, every year, with a checklist. The plan covers all 14 straight away.

  2. 2Marco · Storekeeper

    Due

    Months later nobody remembers. The app does: the ladder inspection is due, and it is on Marco's phone.

  3. 3Marco · Storekeeper

    Round

    One round instead of 14 slips of paper. Scan the label, check point by point, “Passed”.

  4. 4Marco · Storekeeper

    Defect

    A rung on the long ladder is cracked. “Defect”, one line of text: the ladder is marked defective and the ticket is open.

  5. 5Marco · Storekeeper

    Proof

    When someone asks: every ladder shows who checked it and when. Point by point.

Checked, recorded, ready to show. For every item with a due date.

Start free

Sound familiar?

“Who's liable after an accident?”

Not “the organisation” — a person is liable. Everyone else has an excuse.

“Defective — and still in use”

Faulty gear must leave service. By morning the ladder is back in the van.

“Each item, a different deadline”

Ladders yearly, electrical twice a year, plus PPE: nobody keeps that on paper.

How maintenance planning works — in three steps

  1. 1CapturePhotograph your items, or upload your Excel list.
  2. 2The planPick a category, set the interval, done — and the app reminds you by itself.
  3. 3The roundThrough the building in the app, room by room.

Are your inspection dates still on a calendar or in a spreadsheet? That is exactly what steps 1 and 2 are for.

“We haven't got any of it recorded yet.”

1 · Capture — faster than you think

  • Create by app — Take a photo, the AI fills in the details, check them over, save.
  • Create by import — Upload your Excel, look through the preview — and it is in.
  • Rather hand it over? — If you like, we do the migration for you, free of charge.

Along the way you get a clean overview of your entire inventory — and that is exactly what every maintenance plan builds on.

An iPhone showing a freshly photographed capture in Mango Inventory: the photo of an aluminium step ladder at the top, below it the “AI pre-filled 2 fields” note and the already filled-in “Name” (“Aluminium step ladder”) and “Category” (“Ladders & steps”) fields, and the buttons “Discard draft”, “Save” and “Create” at the bottom.
Photo taken — the draft is filled in already.
The import preview in Mango Inventory: every column of the uploaded file headed by its target — “Description → Name”, “Category → Category”, “Room → Home location” — and under them six devices that need regular inspection, each with its green “Create” action: leaning ladder 4 m, platform ladder 3 m, fire extinguisher 6 kg, first-aid station, angle grinder 125 mm and insulation tester.
Upload, quick check — all in.

“Our inspection dates live in a spreadsheet — and nobody knows whether every device is really on it.”

2 · No device gets forgotten

  • One click, every device — Pick the category, and every ladder is on the plan.
  • Bought today? Already on the plan — New devices land on the right plan by themselves.
  • Reminder — It tells you by itself.
A maintenance plan in Mango Inventory: interval, repetition, start date, lead time in days, the checklist it uses and the person it is assigned to, and below them the category filter with the line stating how many items the plan matches.
Under the filter you see how many devices the plan covers.

“Open every single ladder? We do not have the time for that.”

3 · The round: room by room

  • All at once — All the open checks of a plan become one round.
  • A checklist, not a notepad — Point by point, with notes and photos where needed.
  • A defect? Becomes a ticket — The repair has an owner straight away.

All the detail: maintenance plans step by step

The open check round in the Mango Inventory app on iPhone: a progress bar under the title, below it one collapsible band per location with its own counter, the ladders due inside them with their photo and inventory number, and the “Scan item” button along the bottom edge.
Sorted by room — in each one you see what is still open.
The checklist of a single check on iPhone: the item name, its inventory number and the due date at the top, the check points below them with a green tick on the ones already answered, and a bar at the bottom with “Defect” and a still-disabled “Passed”.
The device checklist.

Set up your first plan — with your own devices, in a couple of minutes.

Start free

Every feature, with up to 50 of your own items. No credit card.

The record writes itself

  • All on the item — Who, when, and with what result.
  • Check overdue? Defect reported? — The app warns before the item goes out.
  • You see the gaps first — The overview lists items with no plan.
  • An auditor asks? — You have the answer.

You came for maintenance. What keeps you is everything attached to it.

01 · LabelingIn every plan

Every item gets a label

Collage: four items with QR labels and inventory numbers — a drill, a cable drum, a first-aid case and a tablet — next to them a hand scanning a label on a storage crate with a smartphone.
  • Stick the labels on — Pre-printed from us or straight from the app.
  • Just scan — Opens the item: who has it, where it is, since when.
  • For the whole team — Everyone scans with their own phone.

More in the docs

02 · OverviewIn every plan

Your entire inventory at a glance

1:1 from the app

  • How many? Where? Who has it? — It is all in one list, no walk-around, no phone calls.
  • Everyone sees the same thing — No more juggling three Excel versions.
  • The way you work — Your own categories, your own fields: The list speaks your language.

More in the docs

03 · StocktakingFrom Pro

Stocktaking in hours, not days

1:1 from the app

Counting in the Mango Inventory app on the iPhone: the camera image at the top with a captured label, below it the active room with its open items and, per row, “Not found” and “Confirm”, and under that the rooms already finished.
  • Count in the app — Scan the QR label or tap it.
  • Count less, finish sooner — Moved recently? Worth under CHF 500€500£500$500? Leave it out!
  • The app walks you through the rooms — and shows what is still open.

Discover stocktaking in Mango →

04 · Defect reports & ticketsFrom Pro

Work assigned. Responsibility clear.

1:1 from the app
  • All managed in one place — Defect reports, maintenance plans, restocking, stocktakes.
  • Assigned automatically — Every task goes to the person responsible, automatically.
  • Gear that works — No device sits broken for months.

More in the docs

05 · Check-out & returnIn every plan

Who has what? Always visible.

1:1 from the app
  • Checking out — Scan, pick the person, done.
  • Return — One click.
  • Your structure — You decide who and where things go to: people, teams, rooms — and you see at a glance what is still out.

More in the docs

Maintenance plans: free to try, then in the Premium plan

Up to 50 items you try everything at your own pace, maintenance plans included. For day-to-day operation you want the Premium plan: CHF 119€119£119$119 per month per started 1,000 items, with as many users as you like.

Essential

CHF 29€29£29$29

per month per 1,000 items

without maintenance plans

The complete Excel replacement for everyday work.

  • Items, categories & custom fields
  • Your whole inventory in one view
  • Check-out & return by scan
  • Printable QR labels
  • Excel import & export
Start free

Pro

CHF 69€69£69$69

per month per 1,000 items

without maintenance plans

For organisations with processes: stocktaking & tickets.

  • Everything in Essential
  • Stocktaking in the app
  • Defect reports & tickets
  • Orders & reservations
  • Receipt confirmation
  • Quantity items & minimum stock levels
Start free
With maintenance plans

Premium

CHF 119€119£119$119

per month per 1,000 items

This is where maintenance plans and checklists live — plus stocktaking, tickets and orders.

  • Everything in Pro
  • Maintenance plans incl. checklists
  • Single Sign-on (Microsoft / Google)
  • Directory sync
  • API & integrations
  • Advanced roles & permissions
Start free

Try it first, decide later

Test it with your own items: free up to 50 items, no credit card. Once you add more, pick a plan.

Start free
  • Money-back guarantee
  • No setup fee
  • Cancel monthly
  • Download your data anytime
  • Free migration
Compare all features

In the free test with up to 50 items, you can try every feature.

FeatureEssentialProPremium
Inventory & everyday use
Items, categories & custom fieldsIncludedIncludedIncluded
Item models for identical devicesIncludedIncludedIncluded
Check-out & return by scanIncludedIncludedIncluded
Scanner & printable QR labelsIncludedIncludedIncluded
Excel import with AI column mappingIncludedIncludedIncluded
Export (Excel/CSV), any timeIncludedIncludedIncluded
Saved views & dashboardIncludedIncludedIncluded
Item history & activity feedIncludedIncludedIncluded
Quick photo capture (drafts)IncludedIncludedIncluded
Processes
Stocktaking in the appNot includedIncludedIncluded
Defect reports & ticketsNot includedIncludedIncluded
Orders & reservationsNot includedIncludedIncluded
Quantity items & minimum stock levelsNot includedIncludedIncluded
Receipt confirmationNot includedIncludedIncluded
Organisation & IT
Maintenance plans incl. checklistsNot includedNot includedIncluded
Single Sign-on (Microsoft / Google)Not includedNot includedIncluded
Directory syncNot includedNot includedIncluded
API & integrationsNot includedNot includedIncluded
Advanced roles & permissionsNot includedNot includedIncluded

In the free test with up to 50 items, you can try every feature.

Inventory & everyday use(9)
  • Items, categories & custom fieldsFrom Essential
  • Item models for identical devicesFrom Essential
  • Check-out & return by scanFrom Essential
  • Scanner & printable QR labelsFrom Essential
  • Excel import with AI column mappingFrom Essential
  • Export (Excel/CSV), any timeFrom Essential
  • Saved views & dashboardFrom Essential
  • Item history & activity feedFrom Essential
  • Quick photo capture (drafts)From Essential
Processes(5)
  • Stocktaking in the appFrom Pro
  • Defect reports & ticketsFrom Pro
  • Orders & reservationsFrom Pro
  • Quantity items & minimum stock levelsFrom Pro
  • Receipt confirmationFrom Pro
Organisation & IT(5)
  • Maintenance plans incl. checklistsPremium
  • Single Sign-on (Microsoft / Google)Premium
  • Directory syncPremium
  • API & integrationsPremium
  • Advanced roles & permissionsPremium

Frequently asked questions about maintenance plans

How long does setting up take?

A plan is done in a couple of minutes: pick the category, set the interval, name who is responsible, add the checklist. What takes longer, if anything, is bringing your existing inspection dates over — you type those in row by row in the fill-in mode, or set one common start date for all the devices.

What is a maintenance plan?

A maintenance plan states which devices are checked at what interval and which points have to be worked through — from the fire extinguisher to the ladder. In Mango Inventory a plan sits on a category rather than on a list of dates: the maintenance software creates a ticket for the responsible person in good time and works out the next due date after every check. New devices in that category are included automatically.

Docs: maintenance plans →
Do we need scanners?

No. There is no extra hardware to buy. Your people walk the round in the app — and anyone who would rather work at the computer walks the same round there. You can scan labels if you have them, but you do not have to.

Docs: mobile app →
Who sees what is due?

The person or the team named in the plan: the check appears under “My tasks”, overdue in red at the top. When somebody takes over a team task, it is visible who is working on it. Next to that, the “Maintenance & inspection” page answers the same question for everyone: what is due, what is overdue, and which items have no plan at all.

Docs: my tasks →
What happens if you find a fault?

You record the finding right there in the check: what was wrong and whether the item is set to defective — a photo of it belongs on the individual check point or on the ticket. The repair gets a linked defect ticket with an owner of its own. The check still counts as done, and the next date carries on as normal.

Docs: tickets →
What does it cost?

Up to 50 items you try Mango Inventory for free, with every function and without a credit card. Maintenance plans with checklists then run on the Premium plan — the prices are further up this page.

See pricing →

Didn't find your question?

Try it yourself — right here

All features from day one — no sales call required.

Start free

Every feature, with up to 50 of your own items. No credit card.