Mango Inventory
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Inventory management for the public sector

From the works depot to the town hall: inventory under control. No spreadsheet chaos.

Plough attachments, festival benches, tools, IT: check-out by scan, inspection dates in view. Your inventory lists imported in one afternoon. From CHF 29€29£29$29 per month.

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Every feature, with up to 50 of your own items. No credit card.

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  • Software from Zurich
  • Data in Europe
  • Free migration
  • Money-back guarantee

Sound familiar in your municipality?

"Who has the festival benches?"

With the sports club or at the village fair? The depot list says both.

"Which list is right now?"

Works depot, administration, fire brigade: three lists. None match at audit time.

"Missed another inspection…"

Ladders, trailers, defibrillators: dates on paper. Until the auditor asks.

What Mango Inventory handles for you, day to day

01 · LabelingIn every plan

Every item gets a label

Collage: four items with QR labels and inventory numbers (a drill, a cable drum, a first-aid case and a tablet), next to them a hand scanning a label on a storage crate with a smartphone.
  • Stick the labels on. Pre-printed from us or straight from the app.
  • Just scan. Opens the item: who has it, where it is, since when.
  • For the whole team. Everyone scans with their own phone.

More in the docs

02 · OverviewIn every plan

Your entire inventory at a glance

1:1 from the app

  • How many? Where? Who has it? It is all in one list, no walk-around, no phone calls.
  • Everyone sees the same thing. No more juggling three Excel versions.
  • The way you work. Your own categories, your own fields: The list speaks your language.

More in the docs

03 · Check-out & returnIn every plan

Who has what? Always visible.

1:1 from the app
  • Checking out. Scan, pick the person, done.
  • Return. One click.
  • Your structure. You decide who and where things go to: people, teams, rooms. And you see at a glance what is still out.

More in the docs

04 · Maintenance & inspectionFrom Premium

Maintenance plans that almost run themselves

1:1 from the app
  • Maintenance plans make sure every item gets inspected.
  • Inspection intervals remind you when a check is due.
  • Checklists make sure the check is done properly.

Discover maintenance in Mango →

05 · StocktakingFrom Pro

Stocktaking in hours, not days

1:1 from the app

Counting in the Mango Inventory app on the iPhone: the camera image at the top with a captured label, below it the active room with its open items and, per row, “Not found” and “Confirm”, and under that the rooms already finished.
  • Count in the app. Scan the QR label or tap it.
  • Count less, finish sooner. Moved recently? Worth under CHF 500€500£500$500? Leave it out!
  • The app walks you through the rooms and shows what is still open.

Discover stocktaking in Mango →

06 · Defect reports & ticketsFrom Pro

Work assigned. Responsibility clear.

1:1 from the app
  • All managed in one place. Defect reports, maintenance plans, restocking, stocktakes.
  • Assigned automatically. Every task goes to the person responsible, automatically.
  • Gear that works. No device sits broken for months.

More in the docs

07 · Excel importIn every plan

Your Excel list, imported in one afternoon

almost 1:1 from the app
  • Columns map themselves. You confirm the mapping instead of building it.
  • Every row is checked. Fix errors right in the import. No going back to Excel, no new export.
  • Rather hand it over? On request we handle the migration free of charge and help you get the labels set up.

More in the docs

And that’s not all

Custom fields

Warranty for laptops, size for protective clothing: your list shows what you need.

Item models

24 identical radios, described once: each one still stands on its own in your list.

Containers

Case, cart, crate: contents follow the container, so you lend and move it as one.

Orders

An order instead of a phone call: “I need a drill” lands with you as an order.

Quantity items

Bench sets, barriers, traffic cones: counted, handed out, topped up in time.

Notifications

What matters by email or push, the rest waits in the app until you have time.

Export

Any view as Excel or CSV, any time: your data stays yours.

History

Who had what, when? Every handout and return is in the item’s history, with person and time.

Unlimited users

Unlimited users, with directory sync for Microsoft and Google Workspace.

See it on your own inventory: a few rooms, a few items. Then you will know whether it fits.

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Every feature, with up to 50 of your own items. No credit card.

For town administration and depot managers

What counts for municipalities, cities, utilities and fire brigades at the end of the fiscal year:

Budget

Know what the depot and the administration already own, so you stop buying duplicates. Budget requests backed by stock, not guesswork.

Accountability

Complete history and inventory count reports for the finance committee and the auditors. At the push of a button, not by asking around.

No lock-in

Your data stays yours: export to Excel/CSV anytime, in full. Even if you switch providers.

Predictable cost

Public pricing, unlimited users. Caretakers and depot staff who scan and report cost nothing extra.

How to start

  1. 1

    Import your Excel list

    Upload, confirm the columns, done. If you prefer, we take it over free of charge.

  2. 2

    Stick on the labels

    Labels from us or from your printer. One room first, the rest whenever you like.

  3. 3

    Get going

    Invite your team by link, everyone scans. Who has what, you see without asking round.

From CHF 29€29£29$29 per month

Per 1,000 items or part thereof, unlimited users in every plan.

Example: 2,500 items on Pro cost CHF 207€207£207$207 per month.

Essential

CHF 29€29£29$29

per month per 1,000 items

The complete Excel replacement for everyday work.

  • Items, categories & custom fields
  • Your whole inventory in one view
  • Check-out & return by scan
  • Printable QR labels
  • Excel import & export
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Recommended

Pro

CHF 69€69£69$69

per month per 1,000 items

For organisations with processes: stocktaking & tickets.

  • Everything in Essential
  • Stocktaking in the app
  • Defect reports & tickets
  • Orders & reservations
  • Receipt confirmation
  • Quantity items & minimum stock levels
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Premium

CHF 119€119£119$119

per month per 1,000 items

For institutions and operations with IT requirements.

  • Everything in Pro
  • Maintenance plans incl. checklists
  • Kit lists for vehicles, cases & bags
  • Single Sign-on (Microsoft / Google)
  • Directory sync
  • API & integrations
  • Advanced roles & permissions
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Try it first, decide later

Test it with your own items: free up to 50 items, no credit card. Once you add more, pick a plan.

Start free
  • Money-back guarantee
  • No setup fee
  • Cancel monthly
  • Download your data anytime
  • Free migration
Compare all features

In the free test with up to 50 items, you can try every feature.

FeatureEssentialProPremium
Inventory & everyday use
Items, categories & custom fieldsIncludedIncludedIncluded
Item models for identical devicesIncludedIncludedIncluded
Check-out & return by scanIncludedIncludedIncluded
Scanner & printable QR labelsIncludedIncludedIncluded
Excel import with AI column mappingIncludedIncludedIncluded
Export (Excel/CSV), any timeIncludedIncludedIncluded
Saved views & dashboardIncludedIncludedIncluded
Item history & activity feedIncludedIncludedIncluded
Quick photo capture (drafts)IncludedIncludedIncluded
Processes
Stocktaking in the appNot includedIncludedIncluded
Defect reports & ticketsNot includedIncludedIncluded
Orders & reservationsNot includedIncludedIncluded
Quantity items & minimum stock levelsNot includedIncludedIncluded
Receipt confirmationNot includedIncludedIncluded
Organisation & IT
Maintenance plans incl. checklistsNot includedNot includedIncluded
Kit lists for vehicles, cases & bagsNot includedNot includedIncluded
Single Sign-on (Microsoft / Google)Not includedNot includedIncluded
Directory syncNot includedNot includedIncluded
API & integrationsNot includedNot includedIncluded
Advanced roles & permissionsNot includedNot includedIncluded

In the free test with up to 50 items, you can try every feature.

Inventory & everyday use(9)
  • Items, categories & custom fieldsFrom Essential
  • Item models for identical devicesFrom Essential
  • Check-out & return by scanFrom Essential
  • Scanner & printable QR labelsFrom Essential
  • Excel import with AI column mappingFrom Essential
  • Export (Excel/CSV), any timeFrom Essential
  • Saved views & dashboardFrom Essential
  • Item history & activity feedFrom Essential
  • Quick photo capture (drafts)From Essential
Processes(5)
  • Stocktaking in the appFrom Pro
  • Defect reports & ticketsFrom Pro
  • Orders & reservationsFrom Pro
  • Quantity items & minimum stock levelsFrom Pro
  • Receipt confirmationFrom Pro
Organisation & IT(6)
  • Maintenance plans incl. checklistsPremium
  • Kit lists for vehicles, cases & bagsPremium
  • Single Sign-on (Microsoft / Google)Premium
  • Directory syncPremium
  • API & integrationsPremium
  • Advanced roles & permissionsPremium

Frequently asked questions

What does it really cost?

Exactly what this page says: per 1,000 items or part thereof, unlimited users, no hidden modules. Example: 800 devices cost CHF 29€29£29$29 per month on the Essential plan. If your inventory grows past 1,000 items, the subscription adjusts automatically. You're notified by email first, and nothing is charged before your next invoice.

See pricing →
What counts as one item?

Every object you track individually: a drill, a projector, a chair. Anything you track as a quantity also counts as one item: 40 barriers are one item, not 40.

Can we try it for free? And what happens past 50 items?

Yes: every feature, with up to 50 of your own items, no credit card. Nothing gets lost, and nothing stops working: lending, stocktaking, editing and tickets all keep running. Only new items beyond the 50 can't be added any more. That's the moment to upgrade: pick a plan, keep working, everything stays as it is.

Who is Mango Inventory not for?

Inventories below roughly 250 items. There, most teams keep track just fine with a spreadsheet. Knowing who has what, what's missing and what's due only gets hard with more equipment. If scanning instead of searching is still worth CHF 29€29£29$29 a month to you, we'd be glad to have you. Above that, you're exactly who we built this for.

How much effort is the rollout, really?

One afternoon: import, labels, invite the team. Nobody needs training. Anyone who can scan a QR code can check out items and report defects.

Docs: getting started →
Can we bring over our existing Excel list?

Yes: upload an Excel or CSV file, the AI maps the columns, you review and confirm. And every view exports back out completely, any time.

Docs: import & export →
Do we need scanner hardware? And is there an app?

No scanner hardware needed: a phone camera and the browser are enough, and you print QR labels yourself or order them pre-printed from us. The app is available for iOS and Android.

Download on the App StoreGet it on Google Play
Docs: mobile app →
Can we keep using our existing QR labels?

Yes. When we import your existing inventory list, the labels are linked to your items straight away. And when you record new equipment, you link an existing QR code with a quick scan in the app.

Can we schedule inspections and maintenance?

Yes: inspection and service intervals per item, with reminders and a record of what was done. If an inspection is overdue, a warning appears before anyone is handed the item. Maintenance is included in the Premium plan.

More on maintenance →
How does the yearly stocktake work?

With your phone: you start the stocktake, the team scans room by room, and at the end you have a signed PDF, plus the list as Excel or CSV. Anything missing is listed in the report. The stocktake is included from the Pro plan up.

More on stocktakes →
Where is our data stored?

On servers in Europe. All providers and locations are listed on the Trust & security page.

See Trust & security →
How do we get out again? And what happens to our data?

Every view exports completely as Excel/CSV, any time. You can cancel any time in the app or by email, effective at the end of the current billing month. Whether you cancel or downgrade, everything stays stored, stays in your export and keeps working; features your plan no longer includes come back the moment it does. Nothing is deleted.

Docs: import & export →
How many users can work with it? And who may do what?

Everyone: users are unlimited on every plan, at no extra cost. Four roles cover permissions, from read-only viewer to owner. Responsibilities for tickets and orders are granted per person. Single sign-on and directory sync are available on the Premium plan.

We already have MDM (Jamf, Intune). Why Mango Inventory?

For everything your MDM doesn't see. MDM manages computers and tablets technically; Mango Inventory also inventories projectors, tools, instruments and furniture, and covers check-out, defect reports and stocktaking.

What can the AI agent actually do?

You connect ChatGPT, Claude, Microsoft Copilot or any other AI app directly to your inventory. The agent finds items, assigns them, reports defects, creates orders and can even set up your whole organisation. It acts with your permissions, every change shows in the history as “(via AI agent)”, and access can be revoked at any time.

Docs: connect your AI →
What support do we get?

Support by email to kontakt@mangoinventory.com. You get a personal answer. No anonymous ticket system.

Didn't find your question?

Karim Attia, founder of Mango Inventory

Who is behind it

Personal support from day one

We built Mango Inventory for organisations where equipment still lives in Excel sheets, on paper notes and in one person's head. When that person is on holiday, the whole team goes searching.

So we make the start easy for you: we take over your existing lists, and we help you set up the labels. And if something is missing or stuck, write to me directly.

Karim Attia

Founder of Mango Inventory

karim@mangoinventory.com

Try it yourself, right here

All features from day one. No sales call required.

Start free

Every feature, with up to 50 of your own items. No credit card.