01 · LabelingIn every plan
Every item gets a label
- Stick the labels on — Pre-printed from us or straight from the app.
- Just scan — Opens the item: who has it, where it is, since when.
- For the whole team — Everyone scans with their own phone.
Stocktaking with your phone
Stocktake: hours instead of days
Mango Inventory: inventory management for organisations with a lot of inventory. Count room by room in the app. From CHF 69€69£69$69 per month.
Every feature, with up to 50 of your own items. No credit card.
- Software from Zurich
- Data in Europe
- Free migration
- Money-back guarantee
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Stocktake
From the Excel list to the signed stocktake report
Stocktake time. Again. Print 3,120 lines, spend three days going through every room, then type it all up.
- 1Nicole · Admin office
Capture
This year is different: Nicole uploads the Excel list. One import, and all 3,120 items are in.
Beat sticks a QR label on each item. One scan links it.
Inventory.xlsx3,120 rows · 7 of 7 columns mappedPreviewNameLocationPricePrinterOffice1,240.00ProjectorOffice890.00Hammer drillStore640.00Wet vacuumStore520.00+ 3,116 more rowsImportImport finished · 3,120 items - 2The whole team
Everyday
All year, things are handed out, moved, repaired. Every scan already counts towards the stocktake.
- 3Nicole · Admin office
StartFrom Pro
In December Nicole starts the stocktake. Cheap items and everything already seen drop out: 486 instead of 3,120.
She hands out the rooms. Beat gets the office, the store and the workshop on his phone.
BasicsAreaExceptionsWhat can you skip?To count3,1201,250540486of 3,120 items60% less83% less84% lessLow valuePrice below CHF 500EUR 500GBP 500USD 5001,870 matchesMoved, assigned or scanned recently3 months1,240 matchesItem status isRetired, Lost64 matchesBackStart stocktakeStocktake 2026OpenBy locationAssigneeOfficeBeat KellerAssign0 / 1StoreBeat KellerAssign0 / 2WorkshopBeat KellerAssign0 / 5Outdoor storeSandra Vogt0 / 62+ 10 more locationsAssigned — Beat Keller will be notified. - 4Beat · Caretaker
Count
Each room tells Beat what has already been seen and what is left to find. In the office: just the projector.
The projector is not in its place. Beat marks it “Not found” and moves on.
Two scans in the store, and the room is done.
There is the projector: in the workshop. One scan, and the office is done too.
Nicole Brunner assigned you Office in stocktake “Stocktake 2026”Stocktake 20260 of 4861 of 4862 of 4863 of 486INV-0031PrinterINV-0212ProjectorINV-0118Hammer drillINV-0127Wet vacuumOffice0/11/1ProjectorNot foundConfirmINV-0212Store0/21/22/2Hammer drillNot foundConfirmINV-0118Wet vacuumNot foundConfirmINV-0127Workshop0/5Scan item - 5Nicole · Admin office
Report
Nicole closes the stocktake. The report as a PDF: key date, result per room, what is missing, signatures.
Stocktake 2026OpenClosedExpected486Confirmed484Pending0Not found2486 / 486 processedBy locationFound / expectedOfficeBeat Keller1 / 1StoreBeat Keller2 / 2WorkshopBeat Keller5 / 5Outdoor storeSandra Vogt60 / 62Close stocktakePDF reportInventory report
Stocktake 2026 · Effective date 7 Dec 2026
Closed 7 Dec 2026, 11:38 by Nicole Brunner486 Expected484 Confirmed2 Not foundScope & methodNot found (2)SignaturesPerformed byReviewed byPlace / date
Counted, closed, signed. In one morning.
Start freeSound familiar?
“The stocktake got skipped again”
“Staff shortage.” The audit report: accounts not properly kept.
“After the break-in: what's missing?”
Police and insurers want serial numbers. Without an inventory, you guess.
“In the end, somebody signs it”
Signed, it goes to the audit. The name under it hopes the list is right.
How your stocktake goes — in three steps
- 1CapturePhotograph your items, or upload your Excel list.
- 2SkipNo need to count the cheap or the recently used.
- 3CountIn the app, room by room.
Still all on paper or in Excel? That is exactly what step 1 is for.
“We haven't got any of it recorded yet.”
1 · Capture — faster than you think
- Create by app — Take a photo, the AI fills in the details, check them over, save.
- Create by import — Upload your Excel, look through the preview — and it is in.
- Rather hand it over? — If you like, we do the migration for you, free of charge.
Along the way you get a clean overview of your entire inventory — and it stays with you after the stocktake, too.
“Count all of it? We don't have a week.”
2 · Skip it, skip it, skip it
- The biggest time saver — You never count all of it, and you finish sooner.
- Leave out the cheap things — Items worth less than, say, CHF 500€500£500$500 never go into the stocktake at all.
- Recently used is already confirmed — Checked out, moved or inspected in the last three months? Demonstrably there. Nobody counts that twice.
You see straight away how little is left to count.
“Tick the paper list, then type it all up again.”
3 · Count it, don't type it up
- Count as you go — Scan the label with its QR code, or confirm the item in the app.
- Multiplayer — Assign the rooms, several people work in parallel.
- The PDF report — Sign it, file it, done.
See it on your own inventory: a few rooms, a few items — then you will know whether it fits.
Every feature, with up to 50 of your own items. No credit card.
You came for the stocktake. What keeps you is everything after it.
02 · OverviewIn every plan
Your entire inventory at a glance
Categories
- How many? Where? Who has it? — It is all in one list, no walk-around, no phone calls.
- Everyone sees the same thing — No more juggling three Excel versions.
- The way you work — Your own categories, your own fields: The list speaks your language.
03 · Maintenance & inspectionFrom Premium
Maintenance plans that almost run themselves
- Maintenance plans — make sure every item gets inspected.
- Inspection intervals — remind you when a check is due.
- Checklists — make sure the check is done properly.
04 · Defect reports & ticketsFrom Pro
Work assigned. Responsibility clear.
- All managed in one place — Defect reports, maintenance plans, restocking, stocktakes.
- Assigned automatically — Every task goes to the person responsible, automatically.
- Gear that works — No device sits broken for months.
05 · Check-out & returnIn every plan
Who has what? Always visible.
- Checking out — Scan, pick the person, done.
- Return — One click.
- Your structure — You decide who and where things go to: people, teams, rooms — and you see at a glance what is still out.
Stocktaking: free to try, then in the Pro plan
Up to 50 items you try everything at your own pace, stocktaking included. For a real stocktake you want the Pro plan: CHF 69€69£69$69 per month per started 1,000 items, with as many users as you like.
Essential
CHF 29€29£29$29
per month per 1,000 items
without stocktaking
The complete Excel replacement for everyday work.
- Items, categories & custom fields
- Your whole inventory in one view
- Check-out & return by scan
- Printable QR labels
- Excel import & export
With stocktaking
Pro
CHF 69€69£69$69
per month per 1,000 items
This is where stocktaking lives, PDF report and all — plus tickets and orders.
- Everything in Essential
- Stocktaking in the app
- Defect reports & tickets
- Orders & reservations
- Receipt confirmation
- Quantity items & minimum stock levels
Premium
CHF 119€119£119$119
per month per 1,000 items
For institutions and operations with IT requirements.
- Everything in Pro
- Maintenance plans incl. checklists
- Single Sign-on (Microsoft / Google)
- Directory sync
- API & integrations
- Advanced roles & permissions
Try it first, decide later
Test it with your own items: free up to 50 items, no credit card. Once you add more, pick a plan.
- Money-back guarantee
- No setup fee
- Cancel monthly
- Download your data anytime
- Free migration
Compare all features
In the free test with up to 50 items, you can try every feature.
| Feature | Essential | Pro | Premium |
|---|---|---|---|
| Inventory & everyday use | |||
| Items, categories & custom fields | Included | Included | Included |
| Item models for identical devices | Included | Included | Included |
| Check-out & return by scan | Included | Included | Included |
| Scanner & printable QR labels | Included | Included | Included |
| Excel import with AI column mapping | Included | Included | Included |
| Export (Excel/CSV), any time | Included | Included | Included |
| Saved views & dashboard | Included | Included | Included |
| Item history & activity feed | Included | Included | Included |
| Quick photo capture (drafts) | Included | Included | Included |
| Processes | |||
| Stocktaking in the app | Not included | Included | Included |
| Defect reports & tickets | Not included | Included | Included |
| Orders & reservations | Not included | Included | Included |
| Quantity items & minimum stock levels | Not included | Included | Included |
| Receipt confirmation | Not included | Included | Included |
| Organisation & IT | |||
| Maintenance plans incl. checklists | Not included | Not included | Included |
| Single Sign-on (Microsoft / Google) | Not included | Not included | Included |
| Directory sync | Not included | Not included | Included |
| API & integrations | Not included | Not included | Included |
| Advanced roles & permissions | Not included | Not included | Included |
In the free test with up to 50 items, you can try every feature.
Inventory & everyday use(9)
- Items, categories & custom fieldsFrom Essential
- Item models for identical devicesFrom Essential
- Check-out & return by scanFrom Essential
- Scanner & printable QR labelsFrom Essential
- Excel import with AI column mappingFrom Essential
- Export (Excel/CSV), any timeFrom Essential
- Saved views & dashboardFrom Essential
- Item history & activity feedFrom Essential
- Quick photo capture (drafts)From Essential
Processes(5)
- Stocktaking in the appFrom Pro
- Defect reports & ticketsFrom Pro
- Orders & reservationsFrom Pro
- Quantity items & minimum stock levelsFrom Pro
- Receipt confirmationFrom Pro
Organisation & IT(5)
- Maintenance plans incl. checklistsPremium
- Single Sign-on (Microsoft / Google)Premium
- Directory syncPremium
- API & integrationsPremium
- Advanced roles & permissionsPremium
Frequently asked questions about stocktaking
How do our items get into the software?
Three ways, and you can mix them: with your phone through the building — one photo per item, name and details suggested for you; through the Excel import, which proposes a target for every column; or one at a time via “New item”.
Docs: import & export →How long does setting up take?
An existing Excel list is in within an afternoon, locations and categories included. If you start from scratch, you walk room by room and stop whenever you like — you do not need a finished inventory to begin.
What is a stocktake?
A stocktake is the physical count of all assets at a cut-off date, usually at the end of the financial year. Stocktaking software replaces paper lists with counting by scan and compares expected and actual stock automatically. Mango Inventory is the stocktaking software for organisations with a lot of inventory: you capture your inventory by photo or Excel import, count with your phone camera and close with a signed report.
Do we need scanner hardware?
No, the phone camera is enough — everyone uses their own device. A handheld scanner works just as well, and anyone who would rather count at the computer does it in the “My count” tab.
Docs: mobile app →Can colleagues count without training?
Yes. Whoever gets an area is notified and finds exactly one task under “My tasks”: their own locations in walking order, with “Confirm” or “Not found” per item. It does not need much more explaining than that.
What happens when something is missing?
Every item ends with one clear outcome: confirmed, not found — or accounted for, because someone moved it in the app during the stocktake. The PDF report separates “marked during the walk” from “never checked” and lists every discrepancy in the appendix.
Docs: stocktaking →What do we end up holding?
A PDF report with the cut-off date, the method and the result, location by location, with fields for the signatures. After that it is frozen and stays on file as your proof — even if something moves later on. The numbers you can export as CSV or Excel as well, if you want to carry on with them.
Docs: stocktaking →How do I count consumables and quantity items?
Consumables like paper or whiteboard markers are not counted one piece at a time: per room you enter how many there are. That number becomes the current stock straight away, with a note of who counted and when. And you can only close the stocktake once every quantity item has its number in every room.
What does the stocktake cost?
Up to 50 items you try Mango Inventory for free, with every function and without a credit card. A real stocktake runs on the Pro plan, which includes it — the prices are further up this page.
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Every feature, with up to 50 of your own items. No credit card.