01 · LabelingIn every plan
Every item gets a label
- Stick the labels on — Pre-printed from us or straight from the app.
- Just scan — Opens the item: who has it, where it is, since when.
- For the whole team — Everyone scans with their own phone.
Inventory management for organisations with a lot of inventory
Your inventory under control. Without the Excel chaos.
Check out by scan, report defects, stocktaking in the app — with your Excel lists imported in one afternoon. From CHF 29€29£29$29 per month.
Free to try up to 50 items · no credit card required
- Software from Zurich
- Data in Europe
- Free migration
- Money-back guarantee
Sound familiar?
“Who has XYZ?”
The list says room 12 — it is not there. Who had it last, nobody knows.
“Everything runs through me”
Every question about a device is a call to the same person. Even on holiday.
“Not stocktaking again…”
Days with lists through the building — and things are still missing at the end.
“When was the last inspection?”
The date sits in a spreadsheet column. Only comes up when somebody asks.
“Bought for the third time”
Ordered new because nobody knows what is there. Three of them sit on the shelf.
“What do we even have?”
Estimated for the insurer, guessed for the budget. Counted: never.
How a clean inventory in Mango Inventory pays off for you
02 · OverviewIn every plan
Your entire inventory at a glance
- How many? Where? Who has it? — It is all in one list, no walk-around, no phone calls.
- Everyone sees the same thing — No more juggling three Excel versions.
- The way you work — Your own categories, your own fields: The list speaks your language.
03 · Check-out & returnIn every plan
Who has what? Always visible.
- Checking out — Scan, pick the person, done.
- Return — One click.
- Your structure — You decide who and where things go to: people, teams, rooms — and you see at a glance what is still out.
04 · Maintenance & inspectionFrom Premium
Maintenance plans that almost run themselves
- Maintenance plans — make sure every item gets inspected.
- Inspection intervals — remind you when a check is due.
- Checklists — make sure the check is done properly.
05 · StocktakingFrom Pro
Stocktaking in hours, not days
- Count in the app — Scan the QR label or tap it.
- Count less, finish sooner — Moved recently? Worth under CHF 500€500£500$500? Leave it out!
- The app walks you through the rooms — and shows what is still open.
06 · Defect reports & ticketsFrom Pro
Work assigned. Responsibility clear.
- All managed in one place — Defect reports, maintenance plans, restocking, stocktakes.
- Assigned automatically — Every task goes to the person responsible, automatically.
- Gear that works — No device sits broken for months.
07 · Excel importIn every plan
Your Excel list, imported in one afternoon
- Columns map themselves — You confirm the mapping instead of building it.
- Every row is checked — You review and correct invalid values up front.
- Rather hand it over? — On request we handle the migration free of charge — and help you get the labels set up.
And that’s not all
Inspection date, warranty, room — the fields your organisation needs.
One model for 36 identical devices — enter the details once, every unit inherits them.
Case, cart, crate: contents follow the container — lend and move it as one.
“I need a projector”: requests become orders — visible, commentable, delivered.
Markers, paper & co.: quantities per location — restocking flags itself at minimum stock.
In-app and push instantly — emails one by one or as a daily digest.
Export to Excel/CSV any time — your data stays yours.
Who had what, when, in which condition? A complete history per item.
On every plan at no extra cost; single sign-on and directory sync (Microsoft / Google) on the Premium plan.
Per category you define custom fields — from text and date to amount (CHF) and link. Sensitive fields like purchase price can be restricted to managers.
Your category
Read the docs- Uniquecatches duplicate serial numbers — on import too
- Sumsamount fields total up the filtered view
- Requirednever blocks — incomplete items stay findable via filter
An item model describes once what 36 identical MacBooks share — name, category, field defaults. New devices start prefilled with those defaults.
One item model
Read the docs- Change oncethe new default instantly reaches every unit without its own value
- Origin visibleevery value shows “From model” or “Overridden” — overrides stay put
- Scan a unitits own label opens that exact device — shared model data included
A container is an ordinary item — the toolbox with twelve tools inside. The table shows the relation: “In toolbox · Room 102”.
Toolbox
Read the docs- Pack by scanthe camera stays on — every scanned code lands in the container
- Assignonce — the case moves with all twelve tools
- Stocktakecounting the container, the app offers to confirm its contents too
For the people responsible for orders, ad-hoc requests become one overview: every request in the organisation in one table, from arrival to delivery. Reserved quantities move along as a regular stock movement.
An order comes in
Read the docs- Queuesorted by status and needed-by — urgent first
- Fulfilassigns the items straight to the delivery target
- Rejecttakes a reason — the requester sees it directly
You keep markers, paper & co. as quantity items. Each location can carry a minimum stock: when the freely available quantity falls below it, restocking gets rolling.
Below minimum stock
Read the docs- Freely availablestock minus reserved quantities — not necessarily what the shelf shows
- Taskappears automatically for those responsible for orders
- Orderone click creates it, prefilled with the shortfall
Mentions, assigned tickets, status changes on your items: you choose what reaches you where — with deliberately quiet defaults. Admins set defaults for the whole organisation.
One event
Read the docs- Bellevery relevant event, without any setup
- Email & pushopt in per event type — by default only what’s addressed to you
- Daily digestevery email notification from yesterday in one morning message
Exports capture exactly what you see: active filters, visible columns, sorting — as CSV or Excel, with Swiss number and date formats.
Your current view
Read the docs- Real Exceltyped cells, frozen header, filter arrows
- Viewsa saved view delivers the report with current data on every export
- Stocktake reportsexport any completed stocktake — for the archive or the audit
The history lives right on each item’s detail page — next to photos, fields and tickets. “Who had this last?” is answered in seconds.
One item
Read the docs- Every assignmentrecorded with person and time
- Undoa wrong assignment is reverted straight from the confirmation message
- History preservedmerged categories, locations and people keep their entries — archived ones too
Everyone joins in: invite, sign in, get going. Four roles govern who may do what — from admin to viewer.
Your team
Read the docs- Sign-inwith the Microsoft or Google account — no new password
- Directory syncjoiners and leavers reconciled nightly with Entra or Google Workspace
- Removing a useritems return to their home location, open tickets and orders are reassigned
See it on your own inventory: a few rooms, a few items — then you will know whether it fits.
Free to try up to 50 items · no credit card required
What counts in the end
Your team documents the day-to-day — you get numbers that hold up: for budget, stocktakes and audits.
Budget & purchasing
Avoid duplicate purchases, reduce losses: you know what's there and who has it.
- Purchase requests backed by stock numbers, not gut feeling
- Who has what is in the list — not just in someone's head
Evidence & audit
When the auditors ask, you already have the answer.
- Stocktake report as PDF — every position accounted for
- Maintenance plan per category: the system makes sure every item has its inspection date
Time & people
Fewer admin hours, less idle time: the hours stay on the actual work.
- Stocktaking in hours instead of days, check-out by scan as you go
- Defects become a ticket for the responsible person — not a surprise for the next user
How to start
- 1
Import your Excel list
You import your list yourself — the columns map automatically. If you prefer, we migrate it free of charge.
- 2
Stick on the labels
Print and attach QR labels — room by room, in passing.
- 3
Get going
Invite your team: unlimited, free. Support directly from the founder.
From CHF 29€29£29$29 per month
Per 1,000 items or part thereof, unlimited users in every plan.
Free
CHF 0€0£0$0
up to 50 items
All features. Like a demo — only real, with your data.
- All features included
- Up to 50 items
- Unlimited users
No credit card required
Recommended
Essential
CHF 29€29£29$29
per month per 1,000 items
The complete Excel replacement for everyday work.
- Items, categories & custom fields
- Your whole inventory in one view
- Check-out & return by scan
- Printable QR labels
- Excel import & export
- Free Excel migration on request
Free to try up to 50 items · no credit card required
Pro
CHF 69€69£69$69
per month per 1,000 items
For organisations with processes: stocktaking & tickets.
- Everything in Essential
- Stocktaking in the app
- Defect reports & tickets
- Orders & reservations
- Consumables & minimum stock levels
- Free Excel migration on request
Free to try up to 50 items · no credit card required
Premium
CHF 119€119£119$119
per month per 1,000 items
For institutions and operations with IT requirements.
- Everything in Pro
- Maintenance plans incl. checklists
- Single Sign-on (Microsoft / Google)
- Directory sync
- API & integrations
- Advanced roles & permissions
- Free Excel migration on request
Free to try up to 50 items · no credit card required
- Money-back guarantee
- No setup fee
- Cancel monthly
- Download your data anytime
- Free migration
Compare all features
Detailed feature mapping. — Free includes all features — up to 50 items.
| Feature | Essential | Pro | Premium |
|---|---|---|---|
| Inventory & everyday use | |||
| Items, categories & custom fields | Included | Included | Included |
| Item models for identical devices | Included | Included | Included |
| Check-out & return by scan | Included | Included | Included |
| Scanner & printable QR labels | Included | Included | Included |
| Excel import with AI column mapping | Included | Included | Included |
| Export (Excel/CSV), any time | Included | Included | Included |
| Saved views & dashboard | Included | Included | Included |
| Item history & activity feed | Included | Included | Included |
| Quick photo capture (drafts) | Included | Included | Included |
| Processes | |||
| Stocktaking in the app | Not included | Included | Included |
| Defect reports & tickets | Not included | Included | Included |
| Orders & reservations | Not included | Included | Included |
| Consumables, quantities & minimum stock levels | Not included | Included | Included |
| Organisation & IT | |||
| Maintenance plans incl. checklists | Not included | Not included | Included |
| Single Sign-on (Microsoft / Google) | Not included | Not included | Included |
| Directory sync | Not included | Not included | Included |
| API & integrations | Not included | Not included | Included |
| Advanced roles & permissions | Not included | Not included | Included |
Free includes all features — up to 50 items.
Inventory & everyday use(9)
- Items, categories & custom fieldsFrom Essential
- Item models for identical devicesFrom Essential
- Check-out & return by scanFrom Essential
- Scanner & printable QR labelsFrom Essential
- Excel import with AI column mappingFrom Essential
- Export (Excel/CSV), any timeFrom Essential
- Saved views & dashboardFrom Essential
- Item history & activity feedFrom Essential
- Quick photo capture (drafts)From Essential
Processes(4)
- Stocktaking in the appFrom Pro
- Defect reports & ticketsFrom Pro
- Orders & reservationsFrom Pro
- Consumables, quantities & minimum stock levelsFrom Pro
Organisation & IT(5)
- Maintenance plans incl. checklistsFrom Premium
- Single Sign-on (Microsoft / Google)From Premium
- Directory syncFrom Premium
- API & integrationsFrom Premium
- Advanced roles & permissionsFrom Premium
Frequently asked questions
What does it really cost?
Exactly what this page says: per 1,000 items or part thereof, unlimited users, no hidden modules. Example: 800 devices cost CHF 29€29£29$29 per month on the Essential plan. If your inventory grows past 1,000 items, the subscription adjusts automatically — you're notified by email first, and nothing is charged before your next invoice.
See pricing →What happens when we grow past 50 items?
Nothing gets lost, and nothing stops working: lending, stocktaking, editing, tickets — everything keeps running. Only new items beyond the 50 can't be added any more — that's the moment to upgrade: pick a plan, keep working, everything stays as it is.
How much effort is the rollout, really?
One afternoon: import, labels, invite the team. Nobody needs training — anyone who can scan a QR code can check out items and report defects.
Docs: getting started →Can we bring over our existing Excel list?
Yes — upload an Excel or CSV file, the AI maps the columns, you review and confirm. And every view exports back out completely, any time.
Docs: import & export →Do we need scanner hardware — and is there an app?
No scanner hardware needed: a phone camera and the browser are enough, and you print QR labels yourself — or order them pre-printed from us. The app is available for iOS and Android.
Docs: mobile app →Where is our data stored?
On servers in Europe. All providers and locations are listed on the Trust & security page.
See Trust & security →How do we get out again — and what happens to our data?
Every view exports completely as Excel/CSV, any time. You can cancel any time, effective at the end of the current billing month — in the app or by email. Whether you cancel or downgrade, everything stays stored, stays in your export and keeps working; features your plan no longer includes come back the moment it does. Nothing is deleted.
Docs: import & export →How many users can work with it — and who may do what?
Everyone: users are unlimited on every plan, at no extra cost. Four roles cover permissions — from read-only viewer to owner — and responsibilities for tickets and orders are granted per person. Single sign-on and directory sync are available on the Premium plan.
We already have MDM (Jamf, Intune) — why Mango Inventory?
For everything your MDM doesn't see. MDM manages computers and tablets technically; Mango Inventory also inventories projectors, tools, instruments and furniture — and covers check-out, defect reports and stocktaking.
What can the AI agent actually do?
You connect ChatGPT, Claude, Microsoft Copilot or any other AI app directly to your inventory — the agent finds items, assigns them, reports defects, creates orders and can even set up your whole organisation. It acts with your permissions, every change shows in the history as “(via AI agent)”, and access can be revoked at any time.
Docs: connect your AI →What support do we get?
Support directly from the founder: you write to karim@mangoinventory.com and get a personal answer — no anonymous ticket system.
Try it yourself — right here
All features from day one — no sales call required.
Free to try up to 50 items · no credit card required